For Online Coaches & Course Creators
Your coaching business deserves its own system.
Stop duct-taping Calendly, Kajabi, and Zapier together. Get one custom system that handles your clients, programs, scheduling, and payments — built for how you actually coach.
Sound familiar?
You're paying $300+/month for Calendly + Kajabi + Zapier + a CRM — and they barely talk to each other.
Your intake process is a mess of Google Forms, manual emails, and calendar back-and-forth.
You can't see which clients are falling off, which programs are working, or where leads are dropping.
Every new client means 20 minutes of manual setup across 4 different tools.
You want to raise your prices but your systems feel held together with tape.
You're spending more time on admin than actually coaching.
What your coaching system does for you
Every feature saves you time — not just looks impressive on a spec sheet.
5 hrs/week saved
Client Portal
Clients log in to see their program, upcoming sessions, resources, and progress — no more "where do I find that?" emails.
3 hrs/week saved
Automated Intake & Onboarding
New client signs up → intake form → welcome sequence → calendar booking → all automated.
3 hrs/week saved
Scheduling & Reminders
Built-in booking that syncs with your calendar. Automatic reminders cut no-shows by 40%.
2 hrs/week saved
Program & Progress Tracking
Track every client's progress, milestones, and deliverables in one dashboard.
2 hrs/week saved
Payments & Invoicing
Stripe-powered billing. Subscription plans, payment plans, or one-time. Automatic receipts.
3 hrs/week saved
Lead Pipeline
See every prospect from first touch to enrolled client. Never drop a lead because you forgot to follow up.
What your clients actually see.
A clean, branded portal where clients track their program, book sessions, and find resources — without emailing you.
Client Portal
Better than a VA. Fraction of the cost.
Thinking about hiring a virtual assistant to handle admin? See how a system compares.
| Virtual Assistant | Build My System | |
|---|---|---|
| Annual cost | $24,000–$48,000 | $5,400–$7,800 |
| Availability | Working hours only | 24/7/365 |
| Ramp time | 2–4 weeks, constant training | 3 weeks, then runs itself |
| Handles 3x clients | Need to hire more hours | Same system, no extra cost |
| When they quit | Start over with a new person | Everything stays in the system |
| Error rate | Human mistakes happen | Same process, every time |
A system handles the repetitive admin so you can spend your time actually coaching.
The math for coaches
What you're probably paying now:
With Build My System:
$450/mo
Everything. One system. One fee.
$60,000+/year
back in your pocket
Careful discovery, clear scope, and a solution we could afford.
Julie
Small Business Owner
How it works
From first call to live system in 3 weeks. You pay nothing until you approve.
Discovery
One 60-minute call. Tell us how you coach, what tools you use, and what's broken.
Build
We design and build your complete coaching system. You see progress every step.
Launch
Your system goes live. We train you and your team. Everything works from day one.
Improve
New program? New workflow? We update your system continuously. It grows with you.
What would you do with 15 extra hours every week?
You started coaching for freedom. It's time to actually have it.
Book My Free Discovery Call30 minutes. No obligation. No spam.